Documentation

What is CASFolio

CASFolio is a portfolio app for IB Diploma students. It keeps your CAS experiences organized, activities, reflections, evidence, and Learning Outcomes, so your final review doesn't turn into a last-minute scramble.

Each activity connects to a strand, a set of LOs, and whatever reflections or evidence you've gathered. By the time your coordinator asks to see your portfolio, the work is already done.

Getting Started

1. 1
   Create a free account at casfolio.net/login. Sign in with Google or email.
2. 2
   Explore the demo workspace. Your account starts with 8 sample activities across all strands. Poke around before entering your own data.
3. 3
   Set your IB start date in Settings so CASFolio can calculate your programme progress and unlock end-of-programme reflection prompts.
4. 4
   Add your first activity from the Activities page. Fill in the strand, hours, dates, and at least one Learning Outcome.

Dashboard overview

The dashboard shows your hours by strand, LO coverage, how consistently you've been writing reflections, and upcoming programme milestones. It updates as you add activities.

Activities

Activities are what your portfolio is built around. Each one belongs to one or more of the three CAS strands:

What you can track per activity

• Title, description, dates, and total hours
• Status: Planned, Ongoing, or Completed
• Role, location, and collaborators
• Cover color or cover photo for visual organization
• Learning Outcomes (tag any of the 7 IB LOs)
• Reflections: Written directly on the activity card
• Evidence: Links, photos, PDFs, or videos

An activity can span multiple strands. For example, an environmental film project can be tagged as both Creativity and Service.

Reflections

Reflections are your written record of what you experienced and what it meant. The IB wants them specific and tied to Learning Outcomes, not just a summary of what happened.

Writing a reflection

1. 1
   Open an activity and scroll to the Reflections section.
2. 2
   Click Add reflection and enter a date and your written response.
3. 3
   Save: The reflection is permanently attached to that activity.

What makes a strong reflection

• Specific to one experience or moment rather than a summary of the activity
• References a Learning Outcome explicitly (e.g. “This pushed me to collaborate differently, LO5”)
• Notes what changed in your thinking, behaviour, or skills
• Tied to a real date matching the activity

CASFolio doesn't enforce a word count, but your coordinator may have requirements. Check with your school's CAS guidelines.

Evidence

Evidence documents that your CAS experiences actually happened. Attach it directly to each activity from the activity detail page.

Pro upload storage: 50 MB per account. Good evidence includes photos from the activity, program schedules, certificates, news articles, or links to project pages.

Learning Outcomes

The IB defines 7 Learning Outcomes for CAS. By the end of your programme, your portfolio needs to show evidence of all 7.

How LOs work in CASFolio

• Tag each activity with the LOs it demonstrates when adding or editing it
• The Goals page shows your overall LO coverage at a glance
• The Dashboard highlights which LOs are covered and which need more evidence
• You can filter the Activities list by LO to find gaps

Not every activity needs to cover every LO. One well-documented activity can show evidence for several outcomes at once.

Export & Sharing

Portfolio Handover — Pro

From the Portfolio page, generate an examiner report with all your activities, hours by strand, LO coverage, and selected reflections. Export it as a PDF, Word document, or ZIP archive and share it with your coordinator.

CSV Export — Free

Export a CSV summary of your activities, hours, strand breakdown, and LO coverage from Settings. Useful as a backup or for sharing with a coordinator who prefers a spreadsheet.

Public portfolio link — Pro

Share a read-only version of your portfolio via a public URL — useful for university applications or sending to mentors.

Free vs Pro

Upgrade to Pro anytime from Settings.

For CAS Coordinators

CASFolio supports two ways for coordinators to review student portfolios: receiving a shared document, or logging in with a teacher account to monitor their class roster directly.

Receive a portfolio handover (no account needed)

1. 1
   Student completes their activities, reflections, and evidence in CASFolio.
2. 2
   Student generates the Portfolio Handover document from the Portfolio page (Pro feature).
3. 3
   Student shares the PDF, Word document, or public link with their coordinator.
4. 4
   Coordinator reviews the document. No CASFolio account required.

Teacher workspace (coordinator account)

Coordinators can also create a teacher account to access the teacher workspace — a class roster dashboard that shows each student's hours, LO coverage, activity count, and last active date at a glance. Students join a class with a code provided by their coordinator.

Privacy & Account

What CASFolio stores

• Your name and email address (for authentication)
• Your activity data, reflections, and evidence (stored in your account)
• Usage data for analytics and product improvement

Your portfolio data is yours. We don't sell it or share it with third parties. Full details are in the Privacy Policy.

Deleting your account

Go to Settings and scroll to the bottom to find the Delete Account option. All your data is deleted within 30 days.

Contact

For privacy questions: privacy@casfolio.net

FAQ

What is CAS in the IB Diploma?

CAS stands for Creativity, Activity, Service. It's a required part of the IB Diploma, students need at least 18 months of CAS experiences and have to show evidence of all 7 Learning Outcomes.

Is CASFolio affiliated with the IB Organization?

No. CASFolio is an independent product. It uses IB CAS terminology to help students organize their portfolio but is not endorsed by or affiliated with the International Baccalaureate Organization.

Is CASFolio free?

Yes, the core features are free. Pro adds file uploads, PDF export, and public portfolio sharing. You can upgrade anytime from Settings.

Can my CAS coordinator see my portfolio?

Not automatically. You share your portfolio by generating and sending the Portfolio Handover document (Pro) or by sharing your public link (Pro). Coordinators can also create a teacher account and have you join their class with a code — that gives them a roster view of your progress without accessing your full account.

What evidence types can I attach?

Free users can attach URL links as evidence. Pro users can also upload photos, PDFs, and videos directly, with up to 50 MB of total storage per account.

Can I use CASFolio on mobile?

Yes. CASFolio works in any modern mobile browser. There's no native app right now.

How do I reset my password?

Visit the forgot password page and enter your email address. A reset link will arrive within a few minutes.

Is there a minimum number of activities required?

CASFolio doesn't enforce a minimum. The IB requires 18 months of meaningful CAS experiences, but the exact number of activities depends on your school's guidelines and your coordinator.